HR & Payroll Automation

From onboarding to payroll, all automated

Managing HR manually is time-consuming, error-prone, and takes focus away from growing your business. Onboarding paperwork, leave requests, attendance tracking, payroll calculations, tax compliance, and performance reviews pile up. Our HR & Payroll Automation handles employee lifecycle management end-to-end. From digital onboarding to automatic payroll with Thai tax compliance, free your HR team to focus on culture and talent, not paperwork.

Who It's For

  • Growing SMEs with 20-200 employees
  • Businesses still using Excel for payroll
  • Companies expanding and hiring rapidly
  • Multi-location businesses with complex attendance
  • Any business wasting HR time on admin tasks
  • Companies needing Thai labor law compliance

Problems We Solve

  • Payroll calculation taking 2-3 days every month
  • Errors in salary, overtime, and tax calculations
  • Manual leave tracking causing confusion
  • Paper-based employee records and filing
  • Compliance risk with Thai labor laws and tax
  • No visibility into attendance and tardiness patterns
  • Onboarding new employees takes weeks
  • Performance review process is inconsistent or skipped

Core Deliverables

Digital Employee Onboarding

Paperless and efficient

  • Digital offer letters and contracts
  • Online document signing
  • New hire data collection forms
  • ID card and document scanning
  • Automated provisioning (email, systems access)
  • Training module assignment
  • First-day checklist automation
  • Probation period tracking

Attendance & Time Tracking

Know who is working when

  • Biometric/QR code clock-in integration
  • Mobile app attendance (GPS verified)
  • Shift schedule management
  • Late/absent automatic notifications
  • Overtime calculation rules
  • Remote work time tracking
  • Multi-location attendance sync
  • Timesheet approval workflows

Leave Management

Self-service leave system

  • Online leave application portal
  • Automatic approval routing
  • Leave balance tracking (annual, sick, personal)
  • Calendar view of team availability
  • Carryover and expiry rules
  • Leave accrual automation
  • Public holiday integration
  • Mobile leave requests

Payroll Processing

One-click accurate payroll

  • Salary calculation automation
  • Overtime and bonus computation
  • Tax withholding (PIT) calculations
  • Social Security (SSO) deductions
  • Provident Fund contributions
  • Bank transfer file generation
  • Payslip generation and distribution
  • Year-end tax forms (PND 1, 91)

Compliance & Reporting

Stay compliant automatically

  • Thai labor law compliance checks
  • Social Security (SSO) filing automation
  • Revenue Department tax submissions
  • Provident Fund reporting
  • Annual leave audit trails
  • Employment contract management
  • Labor inspector ready reports
  • Severance calculation tools

Employee Self-Service Portal

Empower your employees

  • Personal info updates
  • Payslip download
  • Leave balance checking
  • Tax document downloads
  • Expense claim submissions
  • Training course enrollment
  • Performance review access
  • Company announcements

Return on Investment

See the real impact on your business

Time Saved
20-40hrs
per month
Cost Savings
$12k-$24k
per year
Payback Period
45-75 days
typical timeline
Efficiency Gain
50-70%
improvement

Calculate Your Savings

20-40hrs
Hours saved monthly
= More time for growth
$12k-$24k
Saved annually
= Direct cost reduction
45-75 days
To break even
= Fast ROI

Our Process

1

Audit: Review current HR processes, systems, and pain points

2

Setup: Configure HRIS with company policies and rules

3

Migrate: Import employee data and historical records

4

Integrate: Connect attendance devices, bank, and accounting

5

Train: Onboard HR team and employees to new system

6

Launch: Go live with support and monitoring for 60 days

Tech Stack

WorkDay/BambooHR/Zoho PeopleThai payroll compliance enginesBiometric attendance devicesMobile GPS trackingBank transfer APIsE-signature (DocuSign/Adobe)SSO filing integrationsRevenue Department APIsMake.com / ZapierPower BI for HR analytics

Frequently Asked Questions

Is this compliant with Thai labor law, Social Security, and tax regulations?

Yes. We specifically configure systems for Thai compliance: minimum wage rules, overtime calculations per Thai law, Social Security contribution limits, PIT tax brackets, Provident Fund rules, severance pay calculations, and all required government filings. The system updates automatically when regulations change.

Can employees really handle self-service or will they need constant support?

Employees adapt quickly. Systems are mobile-friendly and intuitive - similar to apps they already use. We provide training materials and videos. Most common actions (check payslip, request leave, clock in) take under 30 seconds. HR ticket volume typically drops 60-70% because employees self-serve successfully.

What about employees without smartphones or computer access?

Multiple options: 1) QR codes or biometric devices at workplace, 2) Manager proxy actions for their team, 3) Simple SMS-based commands, 4) Kiosk stations with tablets. You can mix methods - office workers use app, factory workers use biometric. Everyone gets payslips via LINE or email.

How do you handle complex situations like commission, bonuses, and variable pay?

System supports sophisticated pay structures: base salary, commissions (percentage or tiered), performance bonuses, sales incentives, shift differentials, allowances (travel, housing, meal), and deductions. Rules engine handles "if X sales then Y% commission" scenarios. Can import variables from CRM/sales data.

Can this work for companies with multiple entities or payroll in different currencies?

Yes. Common for businesses with Thai entity plus Singapore or other regional offices. System handles multi-entity payroll, different tax jurisdictions, currency conversions, and country-specific compliance. Each entity has own rules while central HR sees consolidated data. Useful for regional expansion.

What happens to our existing HR data and historical records?

We migrate everything: employee master data, salary history, leave balances, attendance records, and documents. Historical payslips remain accessible. Migration takes 1-2 weeks depending on data volume and quality. We clean and validate data during migration. Nothing is lost - everything is organized better.

Ready to Get Started?

Let's discuss how we can help automate your business processes and save you time.

Book an Intro Call