WhatsApp Business Automation

Turn WhatsApp into your most powerful sales channel

WhatsApp is where your customers are, but manually responding to hundreds of messages daily is unsustainable. Orders get lost, response times suffer, and your team is overwhelmed. Our WhatsApp Business Automation transforms your WhatsApp into an automated sales machine. Take orders directly in chat, accept payments, send automated confirmations, track delivery, and handle FAQs automatically. Your team only handles complex questions while automation handles the repetitive work. Perfect for restaurants, retail shops, salons, and any business using WhatsApp for customer communication in Thailand and Southeast Asia.

Who It's For

  • Restaurants taking daily orders via WhatsApp
  • Retail shops using WhatsApp as their main sales channel
  • Service businesses booking appointments through WhatsApp
  • Distributors managing wholesale orders on WhatsApp
  • Any Thai/SEA business drowning in WhatsApp messages

Problems We Solve

  • Manually typing order confirmations hundreds of times daily
  • Orders getting lost in message threads
  • Slow response times hurting customer satisfaction
  • Cannot track order status or payment confirmation
  • No catalog or menu - customers always asking for prices
  • After-hours messages pile up with no response
  • Cannot handle volume during promotions or peak hours
  • Payment collection is manual and error-prone

Core Deliverables

WhatsApp Business API Setup

Professional account configuration

  • WhatsApp Business API account
  • Green verified checkmark
  • Business profile optimization
  • Quick reply templates
  • Automated greeting messages
  • Away messages with response time

Automated Order Taking

From chat to kitchen/warehouse

  • Interactive product catalog in chat
  • Order form with quantity selection
  • Auto-calculate total with delivery fee
  • Address confirmation
  • Order summary generation
  • Instant order confirmation message

Payment Integration

Collect payment seamlessly

  • PromptPay QR code generation
  • Payment link sharing (Omise/2C2P)
  • Payment confirmation automation
  • Receipt generation and sending
  • Payment reminder for unpaid orders
  • Refund processing

Smart FAQ Responses

AI handles common questions

  • Instant answers to menu/product questions
  • Store hours and location info
  • Delivery area checking
  • Promotion information
  • Order status tracking
  • Human handoff for complex queries

Order Management System

Backend dashboard for your team

  • Real-time order dashboard
  • Status updates (preparing/shipped/delivered)
  • Customer database
  • Order history and analytics
  • Inventory tracking
  • Staff assignment for fulfillment

Customer Engagement

Build loyalty automatically

  • Welcome message for new customers
  • Order status notifications
  • Delivery tracking updates
  • Post-delivery feedback request
  • Promotional broadcast messages
  • Birthday/special occasion messages

Return on Investment

See the real impact on your business

Time Saved
25-40hrs
per month
Cost Savings
$15k-$24k
per year
Payback Period
30-45 days
typical timeline
Efficiency Gain
70-85%
improvement

Calculate Your Savings

25-40hrs
Hours saved monthly
= More time for growth
$15k-$24k
Saved annually
= Direct cost reduction
30-45 days
To break even
= Fast ROI

Our Process

1

Setup: Configure WhatsApp Business API and verify your number

2

Design: Create conversation flows for orders, FAQs, and payments

3

Integrate: Connect to your POS, inventory, or order system

4

Build: Develop chatbot with product catalog and payment flows

5

Test: Run pilot with team and limited customers

6

Launch: Go live with monitoring and optimization for 45 days

Tech Stack

WhatsApp Business APIMeta Cloud APITwilio/MessageBirdPromptPay QR APIOmise/2C2P payment gatewayDialogflow/Rasa for AIGoogle Sheets/AirtableWebhook integrationsNode.js backend

Frequently Asked Questions

Can customers still message us normally like before?

Yes! The automation enhances the experience without changing how customers interact. They still send messages like normal. The bot responds instantly to common questions and order requests. For anything complex, it smoothly hands off to your team. Your team sees all messages in one dashboard and can jump in anytime.

What if the customer wants to talk to a real person?

Easy handoff. Customers can type "speak to human" or similar phrases to bypass automation. The system also automatically escalates when it detects confusion, complex requests, or complaints. Your team gets notified immediately and can take over the conversation. The bot stays quiet once a human is involved.

Will this work with our existing WhatsApp number?

Yes, we can migrate your existing number to WhatsApp Business API to keep your customer base. However, there is a verification process (1-2 weeks) with Meta. Alternatively, we can set up a new number and run both in parallel during transition. We recommend keeping the old number for VIP customers initially.

Can we send promotional messages to all customers?

Yes, but with WhatsApp rules. You can only send promotional messages to customers who opted in within the last 24 hours or who messaged you first. We set up broadcast lists, segment customers by preferences, and schedule campaigns. The system ensures compliance with WhatsApp policies to avoid account suspension.

How does payment collection work for orders?

Multiple options. For PromptPay, the bot generates a unique QR code for each order and sends it in chat. Customer scans, pays, and uploads slip. System auto-verifies payment and confirms order. For card payments, we send Omise/2C2P payment links. For cash, we track cash-on-delivery and update when driver confirms payment.

What happens during high volume like lunch rush or flash sales?

This is where automation shines. The bot handles unlimited concurrent conversations. 100 people can order simultaneously without delays. Your team dashboard shows all orders in real-time, prioritized by status. During peak times, the bot handles 80-90% of messages automatically, letting your team focus on fulfillment instead of typing confirmations.

Ready to Get Started?

Let's discuss how we can help automate your business processes and save you time.

Book an Intro Call